Company and contact filters, separately
First choose the right companies, then the right decision-makers.
Use case: outbound prospecting
Build a targeted B2B prospect list without manual research
Describe your target companies, narrow the list to the relevant responsibility area and check contacts before export. NordicContacts turns a campaign idea into a usable prospect list — exported to Excel or, with Pro, directly into HubSpot or Pipedrive — without researching every company on LinkedIn and the web. NordicContacts limits delivered data to work email addresses and keeps contact details continuously updated.
NordicContacts provides the target data. You decide the message, channel and outreach strategy.
See the result before export
Check the sample and fix a filter that is too broad or too narrow.
Export to Excel or your CRM
Download the approved list as Excel or, with Pro, send it directly to HubSpot or Pipedrive.
A good outbound campaign starts from a focused target group
A long company list alone does not make a campaign targeted. For every company, you must find the relevant decision-maker, remove clearly unsuitable accounts and check that the segment matches your offering. Doing this manually takes time just when you should be testing messages.
With NordicContacts, you build your first test list using the same principles you will use to scale a successful campaign: a clear definition of the companies you want to reach, precise company filters, the relevant decision-maker group and a reviewed sample.
Campaign list in three steps
1
Filter target companies
Select market, region, industry, headcount, revenue, founding year or keywords that describe operations.
2
Choose the responsibility to target
Filter for example top leadership, sales, finance, HR or IT. Use the responsibility class as the main filter and the title for qualitative sample checking.
3
Preview, deduplicate and export
Check the result, compare companies against your CRM and blocklist and export the approved list to Excel — or, with Pro, directly to HubSpot or Pipedrive.
Example: finance decision-makers in Finnish manufacturing
Example: finance decision-makers at manufacturing companies in Uusimaa, Finland, with 10–50 employees. This illustrates the workflow, not a promised contact count.
1. Set company and responsibility filters
Country: Finland. Region: Uusimaa. Industry: manufacturing. Employees: 10–50. Responsibility: finance. Check the AI search's proposed filters before continuing.
Try this example search2. Review the preview
Check company activity and size, and the contacts' roles. Personal details in the preview are partially masked. If the audience does not fit your goal, adjust the filters before spending balance or purchasing.
3. Choose how to export
Download the completed list as Excel using your remaining trial or subscription balance, or buy it separately. Direct export to HubSpot or Pipedrive requires Pro and a connected CRM account.
The Excel file includes columns such as First Name, Last Name, Title, Email, Company and Business ID. Check field mapping, duplicates and exclusion lists when importing into your CRM.
Check these before the first outreach
- The offer solves a clearly identified problem for the chosen segment.
- Company size, industry and market are intentional filters.
- The selected responsibility matches a contact involved in the purchase decision.
- The sample has been checked manually before exporting the full list.
- Current customers, open sales cases and blocklists have been removed.
- The legal basis, transparency obligations and right to object have been evaluated.
- The first test batch is small enough to learn which messages work.
What NordicContacts does in this workflow
NordicContacts helps you:
- find companies that match the filter;
- find contacts that match the selected responsibility or organizational level;
- preview the segment before export;
- export a completed list to Excel or, with Pro, directly to HubSpot or Pipedrive;
- use the same data in the API and MCP workflows allowed by the active product.
What NordicContacts does not do
- write or send outbound messages;
- decide the lawfulness of outreach for you;
- deduplicate the export automatically against your CRM;
- guarantee a reply, meeting or message delivery;
- replace your campaign’s audience and offer strategy.
Frequently asked questions
How large a prospect list can I build?
There is no fixed maximum size for a prospect list: you can build a list from all contacts matching your search. With a one-time purchase, you can export the entire search result to Excel. With a subscription, you can export up to your remaining included and prepaid contact balance; if your balance is smaller than the search result, the export is capped at your balance.
Which companies can I filter?
You can filter companies by country, region, industry, headcount, revenue, founding year and keywords describing their operations. Available fields and coverage vary by market.
How do I select the relevant decision-makers?
Relevant decision-makers are selected by organizational level and responsibility area. Organizational level groups roles with varying titles at the same level, while responsibility area narrows contacts by function. There is no separate job-title search.
Can I send the list directly to my CRM?
With Pro, you can export a completed contact list directly to HubSpot or Pipedrive after connecting your CRM account. You can also download the list as Excel and use your CRM's own import function. Starter or a one-time Excel purchase alone does not include direct CRM integration. MCP retrieves data but does not update your CRM or create Excel files.
Does NordicContacts send the email campaign?
No. NordicContacts helps build the target list. The message content, sending system, legal basis, recipient rights and campaign results are the user’s responsibility.
Are the email addresses guaranteed to work?
NordicContacts limits delivered data to work email addresses and keeps contact details continuously updated. No verification guarantees future delivery, because contacts, companies and email systems change. Use reasonable test batches and handle bounces and objections properly.
Make the first filter for your next campaign now
Start with one precisely defined target group and a focused test list. Preview the result before export and refine the target group based on observations.